Please note, when a U.S. investigator obtains grant funds for a project that involves non-U.S. investigators, no funding may flow through the U.S. investigator to the non-U.S. investigators. This includes funding for travel for the non-U.S. investigators.

Each PI and Co-I Institution shall submit their Stage 2 Cost Proposals both electronically, using the Remote Proposal System (RPS), and via hard copy.

• Electronic Submission:
  

  Each proposing PI should submit, through their institution, a single Stage 2 cost proposal, for each approved project, containing his/her own budget requests and include the budget requests of any Co-Is seeking funding in Section J of the Budget Form.
  

  Co-Is shall provide the PI with the necessary budget information to be included in Section J of the PI's budget form. Co-Is should submit their cost proposal through their institution using the RPS System.
  

  Grants will be issued directly to the Co-I's institution to avoid double charging of institutional overheads.
  

• Hard Copy Submission:
  

  Each proposing institution is required to submit an original and one (1) copy of the Stage 2 Cost Proposal (including the original and one (1) copy for each funded Co-I, if any) to the SAO Subawards Section at the address below.
  

  The hard copy of your cost proposal may be obtained by following the instructions for the RPS.
  

  Stage 2 Cost Proposals for each separately funded Co-I at a different institution shall be submitted by the Co-I via hardcopy to the PI for inclusion in the PI's Cost Proposal package. Cover pages must have the original signature of the institution's authorized signatory. Faxed or scanned signatures are not acceptable.
  

  Note: Each Co-I must submit their complete cost proposal consisting of all the items listed below, including the cover page with original institutional signatures, to the PI in sufficient time for the PI to meet the Cost Proposal submission deadline.
  

  Co-I budgets arriving under a separate cover from that of the PI's budget will not be accepted.
  

Detailed instructions for preparation of the Cover Page can be found at:
http://www.cfa.harvard.edu/spp/sp/forms/CP_Cover_Instruct.html

Detailed instructions for preparation of the Budget Form and the Budget Justification can be found at:
http://www.cfa.harvard.edu/spp/sp/forms/Budget_Instruct.html

A Stage 2 cost proposal consists of:

• A Chandra Cost Proposal Cover Page Form for the PI with institutional signature. Note that the Institution Administrative Contact information and Investigator information must be complete. This includes the email addresses for both the Administrative Contact and the Investigator. Group email addresses, e.g. sponsoredprojects@institution.edu, are not acceptable.

• A Budget for the PI using the Budget Form. The PI’s Budget Form must include the totals of the Co-Is’ budgets as line items in Section J of the Form.

• A succinct one or two page Budget Justification. The Budget Justification should include a breakdown of the work assignments for all funded investigators taking part in the investigation, justification for any funded line item including any major purchases such as workstations, and justification of foreign and domestic travel. The Science Proposal Number and Title must be included on the top of the Budget Justification.

• A written Certification for any workstation and general-purpose equipment costing $5,000 or more. The certification form can be found at:
  http://www.cfa.harvard.edu/cfa/spp/sp/forms/Cert_Purch_Equip.pdf.

• A List of Current and Pending Support Information must be provided for all ongoing and pending projects and proposals that involve the proposing PI. This information must be provided for each of the following two categories of awards that may exist at the time of the proposal submission deadline:
  • Current Awards (for any of the period that overlaps with the submitted proposal), and
  • Pending Awards (including the proposal being submitted to CXC).

  For each of these two categories, using a format of the proposer's choosing, provide the following information: name of the investigator, project title, sponsoring agency, period-of-performance, amount of award or total proposed budget, and commitment by PI in terms of a fraction of a full-time equivalent (FTE) work year. If the PI has no Current or Pending Support, then a statement to that effect must be included. The Science Proposal Number and Title must be included on the top of the Current and Pending Research Support pages.

• A copy of the applicant institution’s Federally-Approved Indirect Cost (IDC) Rate Agreement.

• Certifications and Assurances required by U.S. Code: The signature of the Institutional Representative on the Budget Form verifies that the proposing organization complies with the required certifications and assurances; therefore, they do not have to be independently signed and submitted.

NOTE: Each separately funded Co-I shall follow the same procedures as shown above.

Cost proposals shall be submitted to:

Assistance with the RPS System is available by contacting the CXC Help Desk.

Questions regarding cost proposals should be directed to the Subawards Section, Carol Dzengelewski.

Additional information regarding the submission of the Stage 2 Cost Proposal may be found in Chapter 8 - Stage 2: Cost Proposal Submission, Evaluation and Allocation of the Call for Proposals.